Online tools for organizing virtual assemblies

Introduction

Condominium assemblies are crucial decision-making moments: budgets are approved, maintenance work is discussed, and decisions are taken on common spaces. Traditionally, these meetings happen in person, often with logistical difficulties and low participation. Today, thanks to digital tools, it is possible to organize online condominium assemblies that are more inclusive, transparent, and efficient.

👉 For broader context, also read:

Key features of a digital condominium assembly

Attendance and proxies management: registration of participants and calculation of ownership shares.
Secure authentication: access with personal credentials or digital identity (e.g. SPID, eIDAS).
Certified e-voting: guaranteeing secrecy, traceability, and compliance with quorum and majorities.
Document sharing: budgets, regulations, and proposals with collaborative approval.
Moderation and roles: clear distinction between administrators, board members, and residents.
Audit trail: secure archive of minutes and decisions.

Useful platforms for condominium assemblies

Zoom, Microsoft Teams, Google Meet

Widely used for video conferencing, with breakout rooms and recording functions. However, they do not natively support ownership shares or quorum calculation.

BigBlueButton

Open source platform with collaborative features (whiteboard, breakout rooms). It can be adapted for assemblies but requires technical customization.

Loomio

Focused on deliberation and decision-making, Loomio allows structured discussions and voting but does not manage condominium-specific calculations.

Decidim

Open-source civic platform used in many cities for consultations and voting. Powerful for participation, but more suited to municipalities than condominiums.

Concorder for condominiums

Concorder offers a vertical solution for condominiums, including:

automatic calculation of shares and quorums,
secure opening/closing of votes by the administrator,
structured contributions on agenda items,
digital minutes with audit trail,
notifications and secure remote participation.

Best practices for online condominium assemblies

Preparation: send convocations, agenda, and documents in advance.
Attendance management: track presences, proxies, and shares.
Moderation: control of speaking turns, microphones, and time limits.
Secure voting: use tools that guarantee secrecy and legality.
👉 Checklist for organizing a secure online vote
Digital inclusion: support residents with less digital experience.
Minutes: publish certified minutes quickly and accessibly.

Concrete examples

Hybrid assemblies: many Italian condominiums have adopted mixed formats. During the pandemic, participation increased by up to +30% compared to in-person-only meetings.
Source: I l Sole 24 Ore – Online condominium assemblies, the rules
Legal validity: Italian law (DL Semplificazioni 2020) confirmed assemblies can be held via video conference with unanimous consent.
Source: Avvocato 360 – Condominium assembly in videoconference
Dedicated platforms: pilot projects with Concorder showed participation rates above 70%, compared to 40–50% in traditional assemblies (Concorder internal case study).

Conclusion

Digital condominium assemblies are a significant innovation: they cut costs, save time, and foster higher participation. With vertical platforms like Concorder, assemblies can become an opportunity for real and inclusive participation rather than a burdensome obligation.

👉 Also read: How to effectively moderate online debates

Online tools for organizing virtual assemblies

Introduction

Key features of a digital condominium assembly